OF THE EXECUTIVE COMMITTEE OF THE
REPUBLICAN PARTY OF TARRANT COUNTY
NAME AND PURPOSE
Section 1. The name of this organization shall be the Executive Committee of the Republican Party of Tarrant County, hereinafter referred to as the Executive Committee.
Section 2. The Executive Committee shall exercise those powers conferred upon it by the Election Code of the State of Texas, the rules of the Republican Party of Texas, and by these Supplemental Rules; and shall promote Republican Party candidates in Tarrant County and shall strive to influence the outcome of public policy to reflect the principles found in the platform of the Republican Party of Texas.
A quorum for the purpose of conducting business shall be defined as follows:
Non-Statutory Business – One-fourth (1/4) of the membership, excluding vacancies, shall constitute a quorum for conduct of non-statutory business.
Statutory Business – A quorum for conduct of statutory business (called for by the Texas Election Code) shall consist of those members present.
Filling Vacancies – A quorum for filling a vacancy in the office of County Chair shall be a majority of the elected members. A quorum for filling a vacancy in the office of Precinct Chair shall be one-third (1/3) of the elected members.
MEMBERSHIP AND PRIVILEGES
Section 1. The Executive Committee shall be composed of the County Chair, who shall be the Committee’s presiding officer, and the Precinct Chair from each election precinct of Tarrant County. Each member shall be entitled to one vote by personal attendance at Executive Committee meetings. There shall be no voting by proxy. Any precinct without an elected Precinct Chair may be assigned a Precinct Leader by the Executive Committee.
Section 2. The County Chair and Precinct Chairs shall be elected biennially as provided for in the Texas Election Code.
Section 3. Immediately upon adoption of these Supplemental Rules the Executive Committee shall elect a Secretary and Assistant Secretary each of whom may be either a member of the Committee or such other person as the Committee may elect.
Section 4. Vacancies in the office of County Chair shall be filled promptly by the Executive Committee by a majority vote of those present and voting, provided a majority of the full committee membership is present, due notice of purpose having been given in the call to the meeting. These Supplemental Rules incorporate by reference Sec. 171.024 and Sec. 171.025 of the Texas Election Code, which stipulate procedures for filling vacancies in the office of County Chair and Precinct Chair.
Section 5. Vacancies in the office of Secretary and Assistant Secretary shall be filled promptly by the Executive Committee by a majority vote of the members present, provided that a quorum is present, with notice of the filling of the vacancy to be included in the call of a meeting; such committee meeting to occur within sixty (60) days of the vacancy. A vacancy shall occur in the event the Secretary and/or Assistant Secretary dies, resigns, or no longer resides in the county. Any resignation shall be deemed to be effective immediately when given to the County Chair whether given in writing or orally.
Section 6. Precinct Leaders, for precincts without an elected Precinct Chair, can be appointed or removed by the Executive Committee by a majority vote of those present and voting, a quorum being present. Precinct Leaders will be subject to the same eligibility requirements as Precinct Chairs as stipulated in the Texas Election Code. Precinct Leaders shall have the privileges and responsibilities of Precinct Chairs, including floor privileges and the right to speak in debate at Executive Committee meetings, but excluding the right to make motions or vote. Precinct Leaders shall sit in a designated section at all Executive Committee meetings.
Section 7. Any Area Leaders or members of the State Republican Executive Committee who reside in Tarrant County but are not a Precinct Chair shall be recognized as members of the Executive Committee with the same privileges and responsibilities of Precinct Chairs, including floor privileges and the right to speak in debate at Executive Committee meetings, but excluding the right to make motions or vote. These ex-officio members may serve as voting members on the Standing Committees.
DUTIES OF THE OFFICERS AND EXECUTIVE COMMITTEE
Section 1. The County Chair shall be the Chair of the Executive Committee and shall be the Chief Executive Officer of the Republican Party of Tarrant County. The County Chair shall preside at all meetings of the Executive Committee and coordinate the political activities of the Republican Party in Tarrant County.
The County Chair shall be a member of all Standing Committees, shall represent the Executive Committee in its official capacity, shall employ such persons and make such appointments as deemed appropriate, and shall have such usual powers of supervision and management as may pertain to the office of County Chair.
Section 2. The County Chair shall appoint such officers as set forth in Article VI, who shall serve until their successors are appointed and shall perform such duties as may be directed by the County Chair.
In the County Chair’s absence the Vice-Chair, shall perform the duties of County Chair. In the absence of both the County Chair and the Vice Chair interim duties of office will devolve upon the other Officers in the order of their appointment.
In the event of the County Chair’s resignation, disqualification, or death, an election to fill the vacancy shall be held promptly in accordance with Article III, Section 4 of these Supplemental Rules. There shall be no “acting chair.”
Section 3. The Secretary and Assistant Secretary shall be elected by the Executive Committee and shall keep minutes and attendance records for all meetings of the Executive Committee, and perform such duties as required by the Texas Election Code. The Secretary shall prepare draft meeting minutes to include all votes which shall be posted on the County website, labeled as “DRAFT,’ and distributed via email to the Precinct Chairs and Precinct Leaders with a known email address within 20 days of that meeting. Such minutes shall be retained at the County Headquarters office and following approval and adoption by the Executive Committee shall be open to public inspection and posted on the County Party website within 20 days. The Assistant Secretary shall only be required to perform the duties of the Secretary as required by the Texas Election Code or as provided in these Supplemental Rules when a vacancy has occurred in the office of Secretary. In the absence of both the Secretary and Assistant Secretary at an Executive Committee meeting, the presiding officer shall appoint any member of the Executive Committee to keep the minutes.
Section 4. The Precinct Chairs and Precinct Leaders shall be responsible for carrying out the directions and resolutions of the Executive Committee in accordance with these Supplemental Rules. The Precinct Chairs and Precinct Leaders shall assist Republican Party candidates and shall have general responsibility for all Republican Party activities, functions, and campaigns within their respective precincts.
Section 5. The Executive Committee, as a body, shall not endorse one Republican over another in a contested primary race. No Republican Party of Tarrant County resources shall be used to recruit a Republican candidate to run against a Republican incumbent. All resources of the Republican Party of Tarrant County shall be made equally available to all Republican primary candidates.
Section 1. Regular meetings of the Executive Committee shall be held every odd-numbered month, and shall alternate between the second Thursday and the second Saturday of the month. In an emergency the County Chair may reschedule a regular meeting to occur earlier or later in the same month, subject to the notice requirements of Section 4.
Section 2. The order of business for all regular meetings shall at minimum include:
1. Reading and approval of minutes of the last regular meeting and any intervening special meetings
2. Adoption of special orders
3. Election to fill Executive Committee vacancies
4. Reports of officers and standing committees
5. Reports of special committees
6. Special orders
7. Unfinished business and general orders
8. New business
9. Announcements and introductions
Section 3. Special meetings may be called as needed by the County Chair. Special meetings may also be called by a petition of 25% of the members of the Executive Committee submitted to the County Chair.
If the County Chair does not act on such petition within 7 days of receipt, any member of the Executive Committee may call the meeting directly by mailing notice to the last known address of the members of the Executive Committee, pursuant to the terms of Section 4.
Section 4. No less than Fourteen (14) days’ notice shall be required for all meetings, except in the event of a stated emergency, in which case two (2) days’ notice shall be required. (All designation of times shall be considered as the postmark date or the sent date for electronic notifications).
Section 5. If a meeting is called, and the Chair and Vice Chair fail to attend, the Secretary shall call the meeting to order and preside while the members (a quorum being present) elect a temporary chair to preside at that particular meeting. If the Chair and Vice Chair and Secretary fail to attend, any Executive Committeeman may call the meeting to order at the appointed hour and preside while the members (a quorum being present) elect a temporary chair to preside at that particular meeting. The temporary chair shall have the same authority as the regular chair has at any meeting.
Section 6. At meetings of the Executive Committee, all incumbent elected officials of the Republican Party of Texas, including statewide, district, and county Republican officeholders, the County Vice Chairs, Legal Counsel, and Secretary, together with such other persons as may be designated by the County Chair, shall have the privileges of the floor, but without voting rights.
Section 1. The appointive officers shall be the Vice-Chair(s), Treasurer, Legal Counsel, Parliamentarian, Chaplain, and Sergeant-at-Arms.
Section 2. The County Chair shall make these appointments, subject to ratification by the Executive Committee by a majority vote of those present and voting, a quorum being present. No appointive officer may have affiliated with another political party during the current election cycle. Each of these officers may be removed from office by the County Chair, subject to the reinstatement by the Executive Committee by a majority vote of those present and voting, a quorum being present.
Section 3. The terms of office of the appointive officers shall be concurrent with that of the Executive Committee. If a vacancy occurs in the office of County Chair, the appointive officers shall serve only until the election of a new County Chair.
Section 4. The County Vice-Chair or Vice-Chairs shall be the assistant executive officers of the Republican Party of Tarrant County. They shall aid and assist the County Chair in all of said duties.
Section 5. The Legal Counsel shall be the chief legal advisor to the Executive Committee of the Republican Party of Tarrant County, and to all other Committees and officers on legal matters pertaining to the Republican Party of Tarrant County. The Legal Counsel is expected to attend all meetings of the Executive Committee.
Section 6. The Treasurer shall be the custodian of all funds of the Executive Committee and the Republican Party of Tarrant County, and shall disburse the same in accordance with the budgets approved by the Executive Committee. The Treasurer shall keep a strict account of all receipts and disbursements, with the dates thereof, from whom received and to whom disbursed, and the purpose thereof and shall make a copy of said report available to the Executive Committee at the regularly scheduled meetings.
Section 7. The County Chair may appoint assistants to the Appointive Officers as needed, who shall be subject to the same ratification and removal procedures as the Appointive Officers as outlined in Section 2 of this Article.
In the event of a vacancy in the office of county Chair, the elected Secretary of the Executive Committee shall call a meeting of the Executive Committee to be held within twenty (20) days of the occurrence of the vacancy for the purpose of electing a new County Chair, in accordance with Sec. 171.025 of the Texas Election Code. (See Article II, Sec. 4.) No Vice-Chair or other Party officer shall assume the position of “acting chair.”
If a majority of the membership of the Executive Committee does not attend a meeting to elect a new County Chair, then subsequent meetings shall be held as soon as practical, but in no event later than twenty (20) days from the date of the failed meeting.
Section 1. The County Party shall be organized into areas contiguous with the State House Districts in the County. There shall be an Area Leader for each area who shall be elected by the members of the Executive Committee from that area. A sitting Precinct Chair may serve as an Area Leader; but current or prior service as a Precinct Chair, while desirable, is not necessary for service as an Area Leader. No Area Leader shall have been affiliated with another political party during the current election cycle. An Area Leader must reside in the area he or she serves.
Section 2. Area Leader elections shall take place no later than the next regularly scheduled meeting after the adoption of this provision.
A vacancy in the office of Area Leader may be filled by its members at a regular or special called meeting.
A recall election may be ordered by the County Chair or by written petition of one-third (1/3) of the members of the Executive Committee from that area submitted to the County Chair no later than five (5) days prior to the required notice date for the meeting at which the recall election shall be held. If the Area Leader is recalled, the members may immediately elect a new Area Leader.
A quorum for the initial election of an Area Leader shall be those members present. To fill a vacancy, at least one-third (1/3) of the members of the Executive Committee from an area must participate in the election of their Area Leader. If the members of the Executive Committee from an area do not elect an Area Leader, the County Chair shall appoint a resident of that area, subject to ratification of the members of the Executive Committee from that area present at a meeting of the Executive Committee.
Section 3. The Area Leader is responsible for organizing the Precinct Chairs and Precinct Leaders in that Area in support of the Purpose of the Executive Committee as stated in these Supplemental Rules. The Area Leader shall act as liaison and advisor between the Precinct Chairs and Precinct Leaders in that Area, the County Chair, and the Executive Committee.
Section 4. The Area leaders shall assist in keeping the County Chair and the Precinct Chairs and Precinct Leaders currently advised and informed and shall participate in Republican Party activities in that Area and shall recruit prospects to fill vacancies in that Area. The Area Leaders shall also suggest prospects to fill vacancies on Standing Committees.
Section 5. Each Area Leader may appoint Assistant Area Leaders. Assistant Area Leaders shall serve at the pleasure of their Area Leader and perform those duties and responsibilities assigned to them by their Area Leader.
Section 1. The Standing Committees and their functions shall be:
1. Resolutions: Monitor legislative activity and other events of interest to Tarrant County Republicans and prepare appropriate resolutions for the Executive Committee, including suggested actions to implement the resolution’s desired outcome.
2. Candidates and Campaign: Recommend policies and procedures to the Executive Committee relating to Republican candidate recruitment, screening, resources, and victory; and on adoption by the Executive Committee, create and supervise at least the following Subcommittees to implement those policies and procedures:
1. Candidate Resources
2. Campaign Victory
3. Finance: Prepare an annual budget for approval by the Executive Committee , including funds acquired and spent by the County Party to perform the duties specified in these Supplemental Rules, but excluding funds acquired and spent by the County Chair in the performance of statutory duties specific to that office (administering elections, etc.). The County Chair, Treasurer, and Finance Committee Chair shall have authority to approve a minimal budget for party operations from the time these Supplemental Rules are adopted at the Organizational Meeting until a budget is approved by the Executive Committee. Create and supervise at least the following Subcommittees:
2. Lincoln Day Dinner
3. Lincoln Council
4. Rules: Recommend Supplemental Rule changes and standing rules to the Executive Committee.
5. Precinct Chair and Volunteer Recruitment and Services: Assist Precinct Chairs, Precinct Leaders, and Area Leaders in recruitment of volunteers to fill Precinct Chair, Precinct Leader, and Block Captain vacancies, assist the County Chair and Tarrant County Republican Party headquarters staff in recruiting volunteers to work the headquarters, and such other related duties as assigned by the County Chair or Executive Committee.
6. Election Administration and Voter Services: Assist with the County Chair’s statutory duties facilitating elections. Register voters and provide other voter services as assigned by the County Chair or Executive Committee. Make recommendations regarding ballot integrity and security measures.
7. Education and Training: Under the direction of the County Chair and Executive Committee, prepare and maintain education and training resources for use by the Executive Committee, other committees, and Tarrant County Republicans.
8. Communications and Public Relations: Assist the County Chair in communicating party activity and resources as appropriate to the Executive Committee and public by means such as newsletters, press releases, websites, and email. Create and supervise a Technical Subcommittee to maintain the Tarrant County Republican Party’s web site, email lists, and related technical activities and resources.
Section 2. The County Chair shall appoint the chair of each Standing Committee subject to the approval of the Executive Committee, except that the chairs of the Rules, Resolutions, and Candidates and Campaign Committees shall be elected by the Executive Committee. These elections shall take place no later than the next regularly scheduled meeting after the adoption of this provision.
Section 3. The Resolutions and Rules Committees shall have 15 members each, including the Committee Chair and County Chair. In addition, the Party Counsel shall be an ex-officio member of Rules notwithstanding the provisions of Section 7 and without voting rights. Eleven members of each committee shall be elected proportionally from among the members in each State Senate District in a caucus to be held no later than the next regularly scheduled meeting after the adoption of this provision with the following number of members by caucus: Senate District 9 shall elect four (4) members, Senate District 10 five (5) members, Senate District 12 one (1) members, and Senate District 22 one (1) member. In addition, the County Chair shall appoint two (2) members. All other Standing Committees shall have at least five (5) members.
Section 4. The first meeting of each newly constituted Standing Committee shall be called by the County Chair, or the Chair’s duly designated representative, within thirty (30) days after the Executive Committee’s Organizational Meeting.
Section 5. A majority of a Standing Committee’s members shall constitute a quorum. Each Standing Committee’s chair shall appoint a secretary to record the minutes of the committee’s activities. If the Secretary is not a member of the Standing Committee, the Secretary shall not have the right to vote in the Committee.
Section 6. The term of office for Standing Committee members shall run concurrently with that of the Executive Committee, except that in the event of a vacancy in the office of County Chair, the appointive members shall serve only until the election of a new County Chair.
Section 7. Each Standing Committee Chair other than Resolutions and Rules shall appoint the members of their committee and fill vacancies as needed, subject to the approval of the County Chair. The Resolutions, Campaign, Finance, and Rules Standing Committees shall be composed only of members of the Executive Committee. Individuals need not be Executive Committee members to serve on any other Standing Committees or any Subcommittees of any Standing Committee, but no member of any Standing Committee or Subcommittee may have affiliated with another political party during the current election cycle.
Section 8. The time and place of all meetings of any Standing Committees or Subcommittees shall be posted on the County Party website and sent to all members of the relevant Committee or Subcommittee as soon as possible after they are scheduled. If it is not possible to provide such notice of any meeting at least 48 hours before the meeting is called to order, the meeting must be announced to those present at the committee or forming body’s preceding meeting prior to that meeting’s adjournment. Any action taken at a Standing Committee or Subcommittee meeting held without such notice shall not be valid unless ratified at a properly noticed meeting.
Section 9. The existence of a Standing or other Committee does not preclude a member of the Executive Committee from bringing a motion that would otherwise be under the purview of any such Committee directly to the floor.
The County Chair or Executive Committee may create such Ad Hoc Committees, as may be deemed necessary to assist in carrying out duties not specifically assigned to a Standing Committee. Individuals need not be members of the Executive Committee to serve on an Ad Hoc Committee unless otherwise stipulated by action of the Executive Committee, but no member of any committee may have affiliated with another political party during the current election cycle.
There shall be an Advisory Committee for the Republican Party of Tarrant County, composed of the County Chair, the Area Leaders, the Standing Committee Chairs, the County Vice-Chairs, the Party Secretary, the Treasurer, the Legal Counsel, the State Republican Executive Committeemen and Committeewomen (SREC), past County Chairs, and all elected governmental Republican officeholders and candidates residing in the County. In addition, the County Chair may designate outstanding Republicans residing in the County who, because of their years of service and loyalty to the Party, are deemed entitled to a position of trust and confidence in the Party. The function of the Advisory Committee will be to render advice and assistance on all matters pertaining to the Republican Party of Tarrant County.
The Advisory Committee shall meet at least once in each election cycle, not later than 90 days after this provision is adopted, and at the call of the County Chair, who shall be its presiding officer. The initial meeting shall focus on planning, direction, and objectives of local GOP activity, but shall be advisory only and not binding on the County Chair.
The current edition of Robert’s Rules of Order, Newly Revised, shall be the parliamentary authority governing the Executive Committee and Officers in all cases in which they are not inconsistent with these Supplemental Rules or the Rules of the Republican Party of Texas.
These Supplemental Rules may be amended by a two-thirds vote of the members of the Executive Committee present and voting at a meeting of the Executive Committee, a quorum being present, and by mailing written notice to each Precinct Chair and Precinct Leader at least fourteen (14) days in advance of a regular or special meeting called for that purpose.
ADOPTED: July 26th, 2014
CHAIR: Jennifer Hall
SECRETARY: Danna Trowbridge
Several potentially unfamiliar terms used in the Tarrant County Executive Committee Supplemental Rules are defined in other documents the Supplemental Rules include by reference or elsewhere in Texas Code. Rather than include full definitions in the Supplemental Rules themselves, which would increase the size of the document and also have to be kept current (by action of the Executive Committee), those definitions are included here.
These definitions are for reference only. If any of them change in the source material, they will be updated here as soon as possible, but the source definition is always the one that applies, unless the Supplemental Rules stipulate otherwise.
From Robert’s Rules of Order, Newly Revised, 11th Edition:
Delivery of Meeting Notice:
“When notice is required to be sent, unless a different standard is specified that requirement is met if written notice is sent to each member either:
by postal mail to the member’s last known address; or
by a form of electronic communication, such as e-mail or fax, by which the member has agreed to receive notice.” (pg. 89)
Previous Notice of Motions:
“A requirement of previous notice means that announcement that the motion will be introduced—indicating its exact content as described below—must be included in the call of the meeting at which the motion will be brought up, or, as a permissible alternative, if no more than a quarterly time interval will have elapsed since the preceding meeting, the announcement must be made at the preceding meeting.” (pg. 121)
General and Special Orders:
“An order of the day, as stated above, is a particular subject, question, or item of business that is set in advance to be taken up during a given session, day, or meeting, or at a given hour, provided that no business having precedence over it interferes…. Orders of the day are divided into the classes of general orders and special orders. A special order is an order of the day that is made with the stipulation that any rules interfering with its consideration at the specified time shall be suspended except those relating to: (a) adjournment or recess; (b) to questions of privilege; (c) to special orders that were made before this special order was made; or (d) to a question that has been assigned priority over all other business at a meeting by being made the special order for the meeting as described on page 371. An important consequence of this suspending effect is that, with the four exceptions just mentioned, a special order for a particular hour interrupts any business that is pending when that hour arrives.” (pg. 364-365)
From the Texas Administrative Code:
Election Cycle: “A single election and any related primary or runoff election.” (TAC §20.1(6))
From the Texas Election Code:
“Sec. 162.003. AFFILIATION BY VOTING IN PRIMARY. A person becomes affiliated with a political party when the person:
(1) is accepted to vote in the party’s primary election; or
(2) applies for and is provided an early voting or limited primary ballot to be voted by mail.
Sec. 162.006. AFFILIATION BY TAKING OATH. A person becomes affiliated with a political party when the person takes an oath of affiliation as provided by Section 162.007 or 162.008.”